Executive Assistant

01

About us

02

Role summary

03

Main responsibilities

• Provide calendar and diary management support to the CEO & CSO, managing conflicts and identifying solutions to scheduling issues.
• Ensure confidentiality of internal and external information of the company's Board and Executive Team is appropriately maintained.
• Compile Board papers and ensure they are sent in good time for meetings. To circulate reports, minutes and agendas for Board and Sub-committee meetings. To liaise with the Chairman and other Board Members on various matters as required.
• Provide a friendly and professional first point of contact across the various stakeholder relationships of the company (including investors, board members, academic and industrial collaborators/partners).
• Manage, maintain and organise filing system and other relevant areas as necessary.
• Oversee the coordination of the Executive Team and other team members travel arrangements in adherence to current policies and budgets.
• Oversee the process for expense reports for designated team members as necessary and provide support to the site and training on the tools related to the submission of expenses.
• Oversee and manage Conference registrations and membership renewals for professional organisations for designated team members.
• Work closely with our People & Culture Consultant to support initiatives and projects including Recruitment, Onboarding, facilitation with Training and Internal Communications.
• Take ownership for the facilitation of meetings on and off site and any minutes and actions identified.
• Take ownership for the administration of a database of scientific references and maintain an automated literature search, under the guidance of the CSO and scientific team.
• Overseeing and maintaining Office and Laboratory purchasing, supplier queries and urgent payments.

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Personal attributes, mindset and ambitions

• As a small team it is essential that you enjoy building and fostering strong trusting relationships with team members.
• Self-management of your time with the ability to organise tasks and deadlines effectively is hugely important and we are looking for someone who does this naturally and instinctively.
• You can understand the challenges of balancing competing priorities based on business goals to deliver to commercial timelines. You have a pragmatic, can-do and collaborative working style.

05

Benefits

• Balancing working and personal life is important to us, and we offer flexibility to support individual needs and work together to balance personal commitments with our business goals and deliverables.
• State of the art Science & Technology facilities with on-site restaurants with a modern commuting workspace.
• On-site gym and sports facilities.
• Events and social activities on a regular basis.
• Coffee and refreshments stations free of charge.
• We are committed to reviewing our benefits package as we grow with creative plans to introduce an innovative employee-led culture and working life that benefits all.
• Our company culture is, and will always be, inclusive. We will not discriminate based upon gender identity, race, nationality, skin colour, age, disability, relationship status, sexual orientation, or any other legally protected right or status.